Volunteering – Lutz Preparatory

Lutz Preparatory School K-8 Volunteering

As a part of the Lutz Preparatory philosophy of setting and maintaining higher standards for students, parents, faculty, staff, administration and members of the board, every family is required to volunteer a certain amount of time in service to the school community. Lutz Preparatory shall maintain the highest level of parental and community support as these positively impact learning and achievement for all children. If a parent is unable to volunteer on campus during school hours, parents should contact the office for your respective school to inquire about opportunities to do volunteer activities at home. Lutz Preparatory has a Parent Teacher Association (PTA) that provides numerous volunteer activities in which parents may participate.

This volunteerism requirement is a part of the handbook agreement/parent commitment each family signs on a yearly basis. Every family is asked to fully support this very important component of membership in the LP community. Although parents may designate a relative or employee to fulfill the obligation, parents are strongly encouraged to personally participate. Please note we ask that families volunteer for a total of 20 hours; 15 hours towards school-related opportunities and 5 hours towards helping PTA-sponsored events throughout the year. Thank you for your partnership!

For any questions concerning volunteer hours, please contact the main office.

All chaperones/volunteers MUST be have an approved Level 1 Volunteer/Community Partner background check completed prior to arriving on campus for any field trips or volunteer opportunity.

Important Links:

Background Check REQUIRED to Chaperone/Volunteer (Safe Visitor Solutions) – Click HERE to begin the Level 1 Volunteer/Community Partner Application and Background Check through SafeVisitor Solutions for a fee of $9.99 (additional fees for extended searches that may be required). **See information below to begin the Volunteer Application and Background Check through SafeVisitor Solutions.
RSVP Link or Pre-registration Safe Visitor link (to inform LP that you will on campus for an upcoming event; NOT a background check) – complete this pre-registration link to RSVP/register for events or visits on campus: Click HERE (Please NOTE this is different than your volunteer background check application through Safe Visitor. All on-campus volunteers must submit an application to Safe Visitor each school year in order to be a volunteer on campus or attend a field trip.)
Volunteer Hours Tracking Form: Click HERE
- - Please complete this form for any days and times that you volunteer for Lutz Prep this school year.
    - Please note we ask that families volunteer for a total of 20 hours; 15 hours towards school-related opportunities and 5 hours towards helping PTA-sponsored events throughout the year. Thank you for your partnership!
    - IMPORTANT: In order to help office staff, we ask families to keep track of your family’s hours throughout the year to avoid an influx of inquiries to the office staff at the end of the school year. We appreciate your help!

Per Florida State Law, school volunteers must be background checked each year. In order to volunteer at Lutz Preparatory School K-8, you are required to complete an online Volunteer Application and Background Check through SafeVisitor Solutions for a fee of $9.99 that is paid by the applicant for each academic school year (July 1-June 30). You MUST receive the confirmation email from SafeVisitor to confirm that your application has been approved PRIOR to signing up for volunteering/chaperoning NOTE: check spam/junk folders for approval email. When you come on campus for volunteer work, field trips, etc. our office staff will check you in through the SafeVisitor Solutions volunteer system. You are required to wear the system generated name tag at all times on while on campus.

VOLUNTEER GUIDELINES AND POLICIES: Hillsborough County Public Schools requires all volunteers and community partners to review and agree to the volunteer procedures, protocols, and guidelines included within this volunteer application. Additional board policies, procedures and guidelines may apply. Submission of this application, indicates that you have read and agree to adhere by the school and district’s policies, procedures, protocols, and guidelines.

Click here to read the District’s Policy on Bullying and Harassment
Click here to read the District’s Policy on Student Abuse and Neglect
Click here to read the Chaperone/Volunteer Policy found on page 56 of the Lutz Preparatory Parent/Student Handbook.
Click here to read the Lutz Preparatory Volunteer Chaperone Approval Guidelines regarding criminal records adopted by the LP BoD

Click HERE to begin the Level 1 Volunteer/Community Partner Application and Background Check through SafeVisitor Solutions for a fee of $9.99.

- Additional fees beyond the standard 9.99 fee may be required based on applicants’ individual history. If additional fees are required to complete the background check the applicant will receive an email from Safe Hiring Solutions with details. NOTE: applications that are unresolved (errors, extra fees, etc) after several contact attempts by Safe Visitor will expire. It is the applicant’s responsibility to resolve any issues with Safe Visitor in a timely manner and prior to volunteering/chaperoning.
- If you have not received an APPROVAL EMAIL (with an approved badge containing a barcode) from SafeVisitorSolutions stating you have been approved as a volunteer within five business days of your application being submitted check the following:
  1. Search your email for any communications from Safe Hiring Solutions (check your spam/junk folder)
  2. Contact SafeVisitor directly at 1-888-215-8296 to check on the status of your application, if beyond five business days.

Important: you must receive an approval email before you can Volunteering or Chaperoning.

Level 2 Fingerprinting is required only for all overnight chaperones and volunteer coaches.

First, you will be required to have Level 1 background check through Safe Visitor (see above link)
Once Level 1 approved you will then contact andrea.covey@lutzprep.org to proceed with fingerprinting (additional fee).

Lutz Preparatory School K-8 Transportation for School Related Functions
Florida Statutes regulate the type of vehicles that may be used to transport students for school related functions, such as field trips and athletic events. Please review the following list of approved vehicles for Hillsborough County Public Schools.

Approved Vehicle List

If transporting another student for a school field trip, click HERE for the Insurance Confirmation Form.